The following table lists best practices for sharing files with people who use Windows. Best practice Description Use common image formats Common image formats such as JPEG, PNG, and GIF work in both the Mac and Windows versions of Office. The PNG format provides gamma correction, which makes it ideal for use in both Mac and Windows operating environments. Avoid using formats that are unique to the Mac operating environment, such as PICT. Save files in the default file format Office for Mac 2011, Office 2016 for Mac, and Microsoft Office 2010 and later share the same default file format, so if you use the default file format settings when you save files, you automatically improve compatibility.

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For Excel, the default file format is Excel Workbook (.xlsx). For PowerPoint, it is PowerPoint Presentation (.pptx). For Word, it is Word Document (.docx). Use file extensions when you save files Including the file name extension — such as.docx for Word documents — makes it easier to work with a file in Windows and enables other people to identify the file's format. When you save a file for the first time, click the arrow next to the Save As box, and then clear the Hide extension check box. Avoid certain characters in file names In file names, avoid using the following characters, which can't be read in a file name on a Windows-based computer: asterisk (*), backslash ( ), slash mark (/), colon (:), greater-than sign (>), less-than sign (.

The following table lists best practices for sharing files with people who use Windows. Best practice Description Use Compatibility Report Compatibility Report checks your Word documents, Excel workbooks, and PowerPoint presentations for compatibility with Windows versions so that you can resolve compatibility issues before you share a file.

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For more information about how to use Compatibility Report, see. Use common image formats Common image formats such as JPEG, PNG, and GIF work in both the Mac and Windows versions of Office. The PNG format provides gamma correction, which makes it ideal for use in both Mac and Windows operating environments. Avoid using formats that are unique to the Mac operating environment, such as PICT. Computer monitoring for mac. Save files in the default XML file format Office for Mac 2011 and Microsoft Office 2010 share the same default file format, so if you use the default file format settings when you save files, you automatically improve compatibility.